Organizations are constantly striving to find and hire the right talent. Often there are multiple open positions in a corporation. So multiple recruitment drives happen simultaneously, which are managed by the HR and recruiting professionals. When a candidate applies for a position, prompt responses are needed from  HR or the recruiter. Otherwise, the candidate may lose interest. So the HR and hiring professionals have to review and sort a large number of resumes quickly. Then they need to establish and maintain contact with the shortlisted candidates and monitor the entire recruitment process. An applicant tracking system can help to hire professionals to do these tasks more efficiently and faster.

What Is Applicant Tracking Software

An applicant tracking system or namely ATS is a software application that can perform multiple types of functions. This software assists companies or corporations in their recruitment process. Though software from different vendors can offer diverse functionalities. Applicant tracking software generally helps to monitor and manage the candidates applying for a job post.  It can collect and sort the resumes of the candidates. Also, a candidate’s application status can be tracked through these solutions. It also helps to automate recruitment and hiring practices. So the hiring becomes more efficient and faster. Automating tedious tasks relieves the burden of hiring professionals making their job easier. 

Applicant Tracking solutions often find matching resumes from different sources for open positions. Also if candidates apply for a position, their resumes are automatically stored in the ATS. Thus the applicant tracking software built a rich repository of resumes by collecting and storing them in its database. Even after a position is filled these profiles can be utilized again for another recruitment process. Also, this software can categorize or group resumes in different ways so that the users can easily and quickly find the right resumes.

Features and Functionalities of Applicant Tracking Software

An applicant Tracking System can work as an independent application. It can centralize the hiring data and act as a digital hub for hiring. Often it houses all information about candidates, job opportunities, and placements and stores them in the organization’s recruiting database. Many such systems come with a career landing page builder that allows businesses to create personalized online job or career portals with employer branding.

 Leading applicant tracking systems generally offer the following major features:

Career Site For Job Seekers And Employees

A personalized portal with job descriptions, customized forms for applicants, pre-screening questions, automatic resume filtering, candidate ranking, and options for email notifications are offered through applicant tracking systems. Such systems also provide the company with career sites where employees can view open positions, apply for them or recommend them to others.

Some applicant tracking tools allow its users to host a careers site on a page on their own website, while few solutions demand users to put their careers sites on their own platforms. Both options have their advantages and disadvantages.

Recruiters may swiftly filter candidate listings and surface resumes or applicants by keywords, phrases, and abilities or experience using the robust search and sorting function. Because an applicant tracking system functions as a database of all possible applicants, it can assist HR professionals in understanding what type of people are applying for their roles.

The sophisticated search option assists businesses in combing through their data to find the passive applicants or individuals who were not a good fit for previous opportunities but were perfectly suitable for a current opening. The organizations can also utilize this information to create better job postings and descriptions in order to attract more suitable applicants.

Profiles of candidates

 Applicant tracking solutions also allow candidates to submit files, papers, and other information. This candidate information function supports the assessment and reference verification process. Sometimes this software also includes options for communicating with the candidates. Some software may even include features and workflows for candidate relationship management.

Interview Aids

Automated interview scheduling, video interviewing, and the ability to record and manage applicant interviews are becoming more and more prevalent in the remote hiring process. To support digital interviews, major applicant tracking software offer all these features or integration.

Reporting and Analytics

A paperless, digital hiring process enables users to collect, store, and create a rich recruiting database. It helps users to identify the limitations and constraints in their talent acquisition process. Through this software, users can manage their recruiting campaigns as well as track their social sourcing and referral efforts and listing interaction.

Wrap up 

Other than fundamental features, there are also additional functionality and workflow adjustments available, but these vary from one application to another. Website integration, automatic job postings, document collaboration, etc. are examples of such features offered by ATS vendors. Some vendors offer them as standard features, while others may provide them as optional or add-ons. An applicant tracking system can be a standalone application or it can be integrated with other systems. Depending on the size or nature of the organization, it should be customized and scaled to fit the recruiting requirements. Often we find applicant tracking is a part of HRMS or HRIS solutions. Also, workforce management software in USA, India, and many countries are integrating or connecting applicant tracking for a more comprehensive recruiting and workforce development process.  

Comments to: Some Popular Features and Functionalities of an Applicant Tracking System